Complaints and Dispute Resolution Procedures

In accordance with Rule 10 Real Estate Agents Act (Professional Conduct and Client Care Rules) 2009.

Introduction

All licensed Real Estate Agents are required to have a written in-house Complaints and Dispute Resolution procedure. Our procedure is set out below.

You do not have to use our Complaints and Resolution procedure.  You may make a complaint directly to the Real Estate Agents Authority at any time.  You can make a complaint to the Real Estate Agents Authority even if you choose to also use our procedures.

In-house Complaints and Dispute Resolution Procedures

Our complaints and dispute resolution procedures are designed to provide a simple and personalised process for resolving any complaint you might have about the service you have received from our Agency.

STEP 1:

Call us and speak to the General Manager, Murray Ireland on (03) 377-2090.  Please advise who or what you are complaining about and what your concerns are. Please let us know what action you would like taken in regards to your complaint.

STEP 2:

The General Manager may ask you to put your complaint in writing so that he can investigate further. We may require a brief period of time to discuss the matter should other team members be involved. We promise to come back to you within 10 working days with a response to your complaint. That response may be in writing. As part of that response we might ask you to meet with members of our team to discuss the complaint and try and reach a resolution.

STEP 3:

If we are unable to come to an agreed resolution after a meeting, or if you do not wish to meet with us, then we will provide you with a written proposal to resolve your complaint.

STEP 4:

If you do not accept our proposal, please try and advise us in writing within 5 working days. You can, of course, suggest another way of resolving your complaint.

STEP 5:

If we accept your preferred resolution we will attempt to implement that resolution as soon as possible. If we decline your preferred resolution we may invite you to mediate the dispute.

STEP 6:

If we agree to mediate the complaint but don't settle the complaint at mediation, or we do not agree to mediate the dispute then that will be the end of our process.

Remember:

You can still make a complaint to the Real Estate Agents Authority in the first instance, and even if you use these procedures you can still make a complain to the Real Estate Agents Authority at any time.

The Real Estates Agents Authority
c/ - PO Box 25-371
Wellington 6146
New Zealand
Phone 0800 for REAA or 0800 367 7322